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Does it matter calculating the total float from the start dates or finish dates in P6?


So, does it matter? Or does it give different results?

 

The Answer to this question is yes, it does matter in two cases.

1 – Using the WBS summary activity

2 – Using the level of effort activity

In order to know the difference, we must know how both type of activities calculate their early and late dates.

The WBS summary:

The late finish date = The latest late finish date of the activities in the WBS group. The early finish date = The latest early finish date of the activities in the WBS group.

The late start = The earliest late start date of the activities in the WBS group. The early start date = The earliest early start date of the activities in the WBS group.

So in the following example:

Figure 2 – WBS summary example

Activity A1050, is a WBS summary activity has early start of activity D and late start of activity E, Early finish of Activity E and late finish of activity E.

So if the total float is calculated based on the finish date, the total float of the WBS summary activity would be zero as shown in the figure 2.

But if the settings are changed to calculate the float based on the start date the float of this activity would be 5 days as shown in the figure below.

Figure 3- WBS summary float calculations based on start dates

The Level of effort activity:

The late finish date = The latest late finish date of the successor activities. The early finish date = The latest early finish date of the successor activities.

The late start = The earliest late start date of the Predecessor activities. The early start date = The earliest early start date of the Predecessor activities.

So in the following example:

Figure 4 – Level of effort example

Activity A1060, is a level of effort activity has early start of activity B and late start of activity B, Early finish of Activity E and late finish of activity E.

So if the total float is calculated based on the finish date, the total float of the level of effort activity would be zero as shown in the figure 4.

But if the settings are changed to calculate the float based on the start date the float of this activity would be 3 days as shown in the figure below.

Figure 5- level of effort float calculations based on start dates

So you have to consider the float calculation method for these types of activities either by:

1- Finish dates
2 – Start dates
3- Minimum of both

Source : https://www.linkedin.com/pulse/does-matter-calculating-total-float-from-start-dates-assem

 

 

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Remove relationship for multiple activities in Primavera P6

Remove relationship for multiple activities

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You have a group of activities which need to be removed all relationship

1

Instead of going to each activity and click the Remove button, you can select all activity -> right click ->  Assign -> Click on either Predecessor or Successor

Then select all activity and click on Remove button.

2

Now you can see all relationship has gone.

 

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Create critical path for "any activity" in Primavera P6

 

Create critical path for “any activity”

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In Primavera when we use the default “Critical” filter, it will show the critical path for the whole project (for the last activity).

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How about if we want to show critical path for an activity which is somewhere in middle of project, not the last one.

In this case we can use “Multiple float paths” function.

You can go to Tool -> Schedule -> Option -> Advanced tab ->

  • Check “Calculate multiple float paths”
  • Check “Free Float”
  • In “Display multiple float paths ending with activity”, you choose the activity you want the critical path ending with.
  • In “Specify the number of paths to calculate”, I usually choose “1”.
  • Click Close and Run Schedule.

2

Then you go to View -> Group and Sort.

  • Group by “Float Path”

3

You can also create a Filter so that we can hide all unnecessary activity.

4

Then we can have the “small” critical path for the activity we want:-)

 

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Turn off Auto Compute Actual for activities in Primavera P6


By default our project check this option like below image so that when you update Duration % complete, P6 will update Actual units for you.

1

When you don’t want this happen, you can turn it off. However it will apply to the whole project.

How about you want to turn it off for only one activity.

There is another way to turn it off by go to the Resource dictionary and turn off for that resource.

However it will apply to all resource assignment in your project.

It’s impossible. You want to turn off for only 1 activity.

And I find out there is 1 solution.

The option “Recalculate Actual Units and Cost when duration % complete changes” doesn’t affect activity which is “Fix Units” or “Fix Units/time”.

So you can change the Duration type of that activity to “Fix Units” or “Fix Units/time”.

Now when you update Duration % complete, it doesn’t automatically update actual units.

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Can not filter on Start or Finish date

Can not filter on Start or Finish date

 You have a very simple project. You want to show only activity which finish on 25-Jan-16.

1

As usual, you create an filter like this:

2

Then… SURPRISE. It’s a blank screen.

A big “WHY” question.

To answer this question. You need to show the time of activity by going to Edit -> User Preferences -> Dates tab -> In “Time” section, click on “24 hour”

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Now you can see the Time when activity start and finish.

You can notice that when we define the filter, by default the Time is 00:00. That’s why P6 can not find any activity.

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So we can change the criteria to cover the whole day like this:

7Now P6 can show the activity which has finish date of 25-Jan-16.

 

 

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EV (Earned Value) Maturity - Its benefits and why it is important

Often there is discussion on why the EV needs to be matured and what are its benefits - tangible and as well as non tangible. I am making a small attempt to list some its benefits and keen to know your thoughts - 

The benefits of improved EVM at enterprise or PMO level:

- Standardised processes for managing project performance on a programme
- Improves transparency and strategic reporting senior management through
dashboards
- Improved timeliness and quality of reports through streamlined reporting
- Improved standardisation and automation of reports resulting in reduced
costs for report production and improved employee job satisfaction for
project controls teams members
- Employee development of competencies
- Produces historical data that can be used for lessons learned and to
improve future estimating
- Produces man-hour utilisation and productivity statistics for HR
planning
- Improved compliance with corporate financial reporting requirements
- Provides valuable strategic and operational information for improved
decision making (high tangibility)
- Reduced costs and increased benefits through improved project and
program decision making (low tangibility)
- Reduced reporting cycle times
- Improved communication and standardised processes for project
estimating, planning, scheduling, cost control, contracts administration
and project accountants.

The benefits of improved EVM maturity at project level:

- Continuous feedback on project work progress and productivity
- Early identification of performance trends and root causes
- Improves transparency and reduces the risk of disputes between owner and
contractor
- Improves project forecasting, planning of key resources
- Produces historical data that can be used for lessons learned and to
improve future estimating
- Produces quantity statistics, man-hour statistics and other data that
can be used by other functions such as safety

Thanks for reading. 

Anil Godhawale
Managing Director, Projcon Group

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